Terms of Business
About our website
We use the information you provide primarily for the provision of legal services to you and for related purposes including:
- addressing correspondence and related documents to other parties to transactions and opponents in any litigation, as well as other agencies such as the courts or Government agencies where relevant to the work we are doing for you including HMRC and the Department of Work and Pensions; and
- maintaining the financial and other personal information we are required to keep on clients under the professional rules we are subject to and by law in relation to our taxation liability for HMRC.
Our use of that information is subject to your instructions, the EU General Data Protection Regulation 2018, the Data Protection Act 2018 and our professional duty of confidentiality. Please note that our work for you may require us to give information to third parties such as expert witnesses and other professional advisers and our files are open to inspection by our professional regulator - the Solicitors Regulation Authority - and other external auditors including accountants and in relation to our quality management accreditation. Legal aid files are open to inspection by the Legal Aid Agency. All such external assessors are subject to professional duties of confidentiality in relation to any data they have cause to examine.
We obtain your personal data primarily from your instructions, or the referral to this firm from colleagues or other professional intermediaries or commercial contacts.
The legal bases which are relevant to the work we undertake for you are mostly in order that we can satisfactorily perform the contract we have with you to provide legal services and also so that we can protect the interests of our professional indemnity insurers through maintaining suitable records of what we do on your behalf. We are sometimes required by law to retain certain data including identity and address details in order that we can comply with the Government's anti-money laundering controls.
We do provide occasional information to clients and others by way of publicising the firm and services which might be of interest to you and would need your consent to do so. We would usually gain this consent by asking you to agree to our providing it at the end of our terms of business document which will be sent to you at the outset of your matter. In addition, we do send out occasional alerts and updates on issues which may be of concern or interest to you if it is relevant to work we have done for you in the past, in which case we do so as a continuation of our contract to you rather than by way of marketing.
We do not envisage sending any of your personal data outside the UK or the EU. Unlike certain other business concerns we do not as a law firm involve ourselves in automated decision making and profiling.
You have a number of rights as a data subject including the rights to:
- be informed of the data we hold on you
- have any incorrect or out of date data rectified
- cease to receive certain forms of communication or to restrict processing,
- take your data elsewhere ("portability")
- object to our use of data.
You have a right of access under data protection legislation to the personal data that we hold about you. If you would like to make a request to know about the personal data we hold on you please let me know, preferably in writing stating "data subject access request". The partner in charge of data protection compliance is Lynne Robson. If you are unhappy about the way we are managing your data please let her know, and you also have a right to object to the Information Commissioner at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (tel: 0303 123 1113).